Improve personnel data preservation practices to reduce costs and eliminate spoliation risk
The client had many different legal hold preservation technologies and processesstemming from a multitude of migrations and acquisitions. The corporate legal team did not have the technical resources to manage preservation and so relied on the corporate IT team. The IT team, however, was not familiar with legal eDiscovery requirements, risks associated with this data nor proper practice for removing systematic preservation at the end of the legal hold’s lifecycle. Consequently, personnel preservations were routinely done incorrectly, leading to unnecessary legal risks and higher eDiscovery costs.
The client felt Epiq’s strong combination of eDiscovery and information governance expertise could bridge the gap between the client’s legal and IT teams.
Preservation assessment and gap analysis utilized to improve practices and lower costs
First, Epiq worked with the client’s legal and IT teams to perform a preservation assessment identifying multiple risks with the current processes and tools. The client utilized this gap analysis to automate their preservation efforts, which significantly reduced their time and cost spent on preservation. The refined process utilizes best practices and ensures all custodian’s data is preserved in place from the moment they have a hold obligation to the close of the case, significantly reducing the risk of spoliation.
result and benefits
to reduce spoliation risk
combined understanding within legal and IT
reduction in labor costs for preservation
data retention across a global environment
“Epiq helped our legal and IT teams come to a common understanding of how technology lifecycle changes affect legal preservation obligations. We were able to mitigate risks and inadvertent spoliation of data.”