A change in tax code created an opportunity for huge tax savings, and a need for our client, a large oil and gas exploration company, to get a handle on managing several mostly paper-based legal contracts. The tax code change was potentially favorable, but like many large corporations, they had no corporate standard for storing and managing their legal documentation.
Even after our client decided that they needed to digitize over a million of its contracts in order to effectively organize and store them, it still faced many challenges:
Originally, Epiq was part of a team working on the project with other third-party project management and scanning vendors. Epiq would help them identify and code all legal documentation and store it in an enterprise document management platform. Epiq helped the client design the project workflow coding manuals and timetables to convert an extensive back-file of mostly paper-based documents. Eventually, Epiq assumed the project management role as well. We assembled a core team of 50 dedicated professionals which scaled to as many as 250 over the course of the project, many of which included lawyers and paralegals for detailed contract analysis.
There were 4 main execution stages:
Epiq provided the client the following benefits:
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